RQG Exchange 2019

Sat, 02 Feb 2019 14:15:26 GMT

Welcome to the first Rusty Quill Gaming exchange!
This is a fanworks exchange, open to both fanart and fanfic. If you've participated in other exchanges before, you'll know how they work - if not, briefly, you sign up with a list of characters to create something for someone else, and someone else does the same for you. Everyone gets to create something, and everyone gets a gift.

You require an AO3 account to participate - if you do not have one, please request one via the Log In option, or contact the mods.

Link to AO3 Collection: https://archiveofourown.org/collections/rusty_quill_gaming_ex/profile
FAQ:
Schedule for 2019

Nominations: February 11th 0.00-February 16th 23.59

Sign-Ups: February 18th 0.00-February 24th 23.59

Assignments Due: March 31st 23.59

Works Revealed: April 6th 0.00

Authors Revealed: April 13th 0.00
How It Works
This exchange has several parts:
Nominations

During nominations you may add characters to the tagset (February 11th-February 16th). The tagset is later used for sign-ups during the exchange. If characters are not added during the nominations period, you will not be able to request or offer them later.

You may nominate up to five characters.

The tagset can be seen by following the link from our profile.
Sign-Ups

During sign-ups you can fill out the form with your requests and offers.

Sign-ups must contain one offer and one request as a minimum and may contain a maximum of five of each.
Requests

Each request must contain a minimum of two characters.

Each request must contain a different combination of characters. (e.g. Request 1 is Sasha Rackett, Zolf Smith. Request 2 is Sasha Rackett, Azu. Request 3 is Azu, Zolf Smith). You can also choose to select request Any. This does not mean that your assigned person has to create something containing all characters in the tagset, but that they can choose which ones they wish to write for.

You can specify whether you would like to receive either fanfic, fanart, or either. If you select both options you are only guaranteed one medium, not both.

This year, we are only offering single characters as tags - you can indicate in your description box whether you would prefer these characters to be in platonic or romantic relationships, though you are not guaranteed to receive a romantic preference.

Please include any Do Not Wants (DNW) in your sign-up on AO3. DNWs are things you don't want to receive under any circumstances. Please do not use these to try and box your creator in.

You may link a letter in your request, with more details or prompts - these are optional, and the mods will not be enforcing anything in them. Letters should be complete before sign-ups end.
Offers

Each offer must contain a minimum of two characters.

Each offer must contain a different combination of characters. (e.g. Request 1 is Sasha Rackett, Zolf Smith. Request 2 is Sasha Rackett, Azu. Request 3 is Azu, Zolf Smith). You can also choose to select Any. This does not mean that you have to create something containing all characters in the tagset, but that you can be matched to any other sign-up, and are then obliged to create something for the requested characters it contains, whoever they may be.

You can specify whether you would like to create fanfic, fanart or either. You are not required to create both.
Matching and Assignments

You will be matched with someone who has requested the same medium you were offering, and two of the characters you were offering.

You can create for any character or character combination your requester asked for, not just the one you were matched to

You can create something based on your requester’s prompts, but are not required to.

You must respect your requester’s DNWs.

We will endeavour to get your assignments out as soon after sign-ups close as possible - once they're complete, you will receive an email containing your assignment, and be able to view it through your AO3 account.

If there is an issue with your assignment, such as it not matching your offers, please contact the mods.

If no requests match your offers, you will be contacted to see if there's anything else you're willing to offer. If there is no response within 24 hours, we will remove your sign-up.

If no offers match your requests, you will go out as a pinch-hit.
Posting

Once your fanwork is complete, post it to the collection by navigating to your dashboard, selecting Assignments, and choosing the option to fulfil.

Your work must be new, stand-alone, and complete - first chapters of multichapter works or installments in ongoing series will not be accepted.

If you require an extension, please contact the mods, though we do not guarantee that one will be granted.

The works will be hidden until reveals on April 6th - you can edit during the hidden period.

Works will remain anonymous for one week - please don’t post your work elsewhere before creator reveals, as this will de-anon you and take away from the guessing game.
Minimum Requirements

The minimum requirements for this exchange are:
For fanfic: minimum of 300 words
For fanart: minimum is a cleaned-up sketch on unlined paper.

Please be sure to publish your work to the collection before the deadline - a saved draft will not count.
Defaulting

To default, go to your dashboard, click Assignments, locate your assignment, and click Default.

If you cannot complete your assignment, please default as soon as possible, so that we have time to find a pinch-hitter for your recipient.

If you fail to upload your assignment before the deadline and also fail to contact the mods about it, you will be considered to have defaulted, and your participation will not be accepted in next year’s event.

If you default, you are likely to still receive a gift. However, if the person assigned to you also defaults, we can’t guarantee you a pinch-hit.
Pinch-Hitting

If a participant cannot be matched or is defaulted on, their sign-up will be posted to our tumblr and our dreamwidth, and claimed by a volunteer.

To claim a pinch-hit, please contact the mods with your AO3 username, and we will assign you to it.
Treats

If there are requests in the exchange that you like the look of aside from your assignment, you may create extra works for these people, though please do prioritise your assignment.

To post a treat, please choose the Post to Collection option from our main page - you will need to type the recipient's name in under Associations, be sure to check this carefully.

Treats need not be in before the assignment deadline - the collection will remain open for treats until nominations open for next year’s event, if it runs again.

You are welcome to treat even if you are not signed up for the exchange.

If your treat veers away from the request you're following, you may gift it to the collection without a recipient.

Treats can be of any length and in any format.
If you have any further questions, we can be contacted at our tumblr or via dreamwidth, and will get back to you as soon as possible.
Rules:

Do not create a work containing something your recipient has DNW-ed. If you would like clarification on a DNW, please contact the mods - we will contact your recipient on your behalf.

Please do not directly contact your recipient, attempt to discover the identity of your creator, publicly discuss what you're creating in any great detail, or carry out any other action which may lead to your identity being revealed while the collection is still anonymous.

The mods reserve the right to ban people for inappropriate actions such as insulting behaviour towards other participants.

Defaulting will not carry consequences except in the circumstances outlined above, but please be considerate to your mods and default as soon as possible if it becomes clear to you you won't be able to complete your assignment.

This will not be enforced by the mods, but we encourage you to comment on your gift and thank your creator.

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pilesofnonsense

RQG Exchange 2019

FAQ:

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